Privacy Policy

King’s Church Kendal (KCK) processes Personal Data both as a Processor and as a Controller, as defined by the GDPR. This privacy notice informs you of the types of personal data that KCK holds, the processing we carry out, your rights under data protection legislation and how to contact us. KCK and this Policy also cover King’s Food Bank and the Shakespeare Centre

Our Principles

We are committed to protecting your privacy and to our legal duties under the Data Protection Act and the General Data Protection Regulation. We have established the following two principles:

  • We will process and control all data on the basis of informed consent, except where one or more of these lawful grounds applies (a) contracts e.g. for employment, (b) legal obligations e.g. safeguarding, (c) vital interests e.g. when it will protect physical integrity or life, (d) legitimate interests

  • We will respect your privacy. You will only be contacted in regard to KCK related matters

What information do we collect?

At KCK, we collect different types of information for our various ministries, the main reasons being:

  • To be able to communicate with our users and supporters

  • To be able to collect donations and claim gift aid

  • To be able to carry out our services and ministries

  • To facilitate community within the church membership We collect this information in a number of ways (detailed below) and we always collect the minimum amount of information required to provide the service requested. We will ask you to consent to KCK holding and processing the requested information.

  • For safeguarding, employment and legal proceedings – the information held is governed by law.

  • For email sign up, contact forms and mailing list – to identify you and be able to communicate with you.

  • For donations – to verify payments and claim Gift Aid

  • For training/job applications – to assess suitability for the course being applied for, including contact details and relevant experience and knowledge

  • For event registration and use of services – to identify you and be able to provide the service you requested

  • For children – to identify them, age, access and dietary needs

  • We only keep other personal information where it was supplied by you for other reasons.

Marketing, Research and Automated processing, decision making and profiling

  • No personal data is shared with a third party for any reason, including marketing and research.

  • KCK does not operate automated processing, decision making or profiling.

Who will have access to my information?

Your personal information will be visible to our internal, authenticated users. Such personnel are only allowed to use that data for KCK purposes. Information will only be transferred to a third party, or outside the EU, on the basis of informed consent, or for the performance of a contract, to protect the data subject or other persons, for important reasons of public interest, or for legal reasons.

How long will KCK keep my information?

Different types of information are subject to different retention periods. Specific data retention periods relating to your data can be supplied with a subject access request.

What are my individual rights?

Individuals have the following rights concerning information that KCK holds about them:

  • Request confirmation that your personal data is being processed

  • Request access to a copy of information including the source and recipients of your data

  • Request the correction of any information

  • Request the deletion/erasure of any information

  • Restrict the processing of your data when the accuracy, legitimacy or legality of the data or processing is being investigated.

  • Object to the processing of your data based on legitimate interests or the performances of a task in the public interest

 

Rights relating to data portability and automated decision making do not apply as KCK does not carry out automated processing or decision making. You have the right to a copy of all the information we hold about you (apart from a few things which we may be obliged to withhold because they concern other people as well as you).

How can I exercise my rights?

To exercise any of your individual rights, including obtaining a copy of the information KCK holds about you, write to the Data Protection Officer at our email address shown below:

kckoffice777@gmail.com

 

This is free of charge for electronic copies of information, but an admin fee may be charged for hardcopies of information, or where a request is manifestly unfounded or excessive. If you are not known to the Data Protection Officer your identity will need to be verified before handing over any information. We will reply as promptly as we can and within the legal maximum of one month.

What else should I know about my privacy?

Like many websites, KCK’s web pages may contain links to other websites, and you should be aware that we are not responsible for the privacy practises on other websites. Remember to close your browser when you have finished your user session. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet café. You as an individual are responsible for the security of, and access to, your own computer. Please be aware that whenever you voluntarily disclose personal information over the Internet that this information can be collected and used by others. In short, if you post personal information publically, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your information.

Any questions or concerns?

If you have any additional questions, please contact us at:

kckoffice777@gmail.com

 

If you have a concern about the way we are collecting or using your personal data, you should raise this with our Data Protection Officer in the first instance or to the Information Commissioner’s Office at:

 

kckoffice777@gmail.com

https://ico.org.uk/concerns/